Terms and Conditions
Functions at The Alliance Hotel
Menu Selections & Confirmation of Final Numbers
Menu Selections: All your finalised function details and catering is required at least a minimum of 10 days prior to your Event date. Guest numbers including any dietary requirements and allergies are to be confirmed no later than 10 days prior to the event to ensure correct food preparation and staffing requirements are met.
Confirmation of final numbers: Once final numbers have been confirmed full payment of food will be invoiced. Should your guest numbers be less than final numbers quoted, The Alliance Hotel will not be required to refund the remaining amount. Should you have extra guests on the night, an additional payment, per person, by cash or credit card will apply if The Alliance Hotel is able to cater for the extra numbers.
Please note that you will be charged for confirmed numbers or actual attendance whichever is greater, in the event of your details changing, i.e. guest numbers changing significantly. We reserve the right to amend quoted prices, conditions or your nominated room or area prior to the event.
Arrival & Service Times
Guests may arrive 15 minutes prior to the function start time (unless a different time is pre-arranged with the Functions Manager). Where a drinks package is concerned guests may purchase their own drinks until commencement of the package. Lunch Event Times: Mon – Saturday 11:30am to 4.30pm Dinner Event Times: Mon – Saturday 5.30pm to 12.00am
Transport & Parking
Transport: The Alliance Hotel is in walking distance to all forms of public transport including buses, trains and ferries. Taxi ranks are located along Leichhardt St.
Parking: There is also Metered parking available on Boundary St which becomes un-metered Mon-Fri after 6pm. And is un-metered all day Saturday and Sunday
Please be aware that Minors (any person below the age of 18 years) are ONLY permitted to attend functions and events at the Alliance Hotel if prior approval has been sought via your Functions Manager before the Event date and all minors are accompanied by either a parent or responsible adult. Under the Liquor Act 1992 all Minors are to be supervised always during your event i.e. not approaching the bar or any other licensed areas.
Decorations & Entertainment
Decoration & Themes: All decorations, themes and entertainment must first be discussed with the function manager including and not limited to - any contracted third party. No adult entertainment is allowed on premise. Under no circumstances are confetti, table glitter or party poppers to be used. An additional cleaning cost of $100 will be charged if these items are used on the premise. If unsure of these items speak with the Functions Manager.
Entertainment: Please discuss all external Entertainment with the Function Manager prior to booking. It is up to you as the client to ensure your suppliers understand the delivery and pick up times, please be aware that all veranda doors must be closed by 10:30pm for neighbourhood noise restriction purposes.
Gratuity for Service: Please let us know whether you would like a gratuity to be applied to your final account. The service gratuity will only apply to the staff that have worked your event.
The Alliance Hotel – Terms & Conditions cont.
Room Hire /Account Payment
Room Hire: A non-refundable nominated Room Hire fee is a mandatory requirement when booking a function space, this forms part of the terms and conditions of your booking and will secure your preferred event date. The Alliance Hotel has the right to refuse a booking and refund any payments made at its discretion. We require that the quoted Room Hire amount is paid to confirm and secure your booking if this amount is not paid the room will still be available for hire.
Note: Where exclusive use of the room is required a minimum spend can apply depending on the date, size or occasion of the function.
Final Payment Details: Final payment for your food component is required prior to the event, and beverage can be finalised on the day. Note: You are welcome to pre-pay for the entirety of your function before the Event date – if you would prefer this option please advise at your earliest convenience and we can send through a tax invoice for pre-payment either via Bank Deposit or Credit Card.
Prices & Cancellation
Prices: All prices are inclusive of GST. Every possible effort is taken to maintain pricing, but these are subject to change at the managements discretion to allow for market cost variations and the introduction of any statutory taxes.
Cancellation Policy: The room hire is non-refundable. If change of date is required and sufficient notice is given for a change of date, the room hire may be transferred, subject to availability and at the discretion of the Hotel. The Alliance Hotel reserves the right to cancel any booking and refund the room hire in the event of unforeseen circumstances out of our control. All cancellations must be in writing.
Where a cancellation is made less than two weeks prior to the nominated function date, room hire will not be refunded. No refunds or transfers will be approved during the months of November and December.
Damages, Disclaimer & Verbal Advice
Damage to Property: Organisers are responsible for removal of decorations and any financial damage to the property, this includes improper use of fire extinguishers and hose (cost of $200 per extinguisher and hose).
Importantly, if any damage or vandalism occurs during your booking/function due to the negligence or misconduct of your guests, we reserve the right for you to cover all repair or insurance costs. The Alliance Hotel holds no responsibility for lost or damaged decorations. Please notify us if you wish to apply anything to walls or the ceiling.
Responsibility / Disclaimer: The Alliance Hotel will not accept any responsibility for any loss or damage to the client’s property before, during or after the event. The Alliance Hotel does not accept liability for any loss, damage, injury, delay, additional expense or inconvenience caused directly or indirectly through events held at The Alliance Hotel.
Verbal Advice: While all verbal advice given is based on best intentions for the client, under no circumstances should verbal advice be accepted or finalised without written confirmation.